You probably don’t have an organizational capability gap.

mind the gapThe organizational capability of a company defines its ability to get things done.  If you can’t pull it off, you have an organizational capability problem, or so the traditional thinking goes.

If you don’t have enough people to do the work, and the work is not new, that’s not a capability gap, that’s an organizational capacity gap. Capacity gaps are filled in straightforward ways. 1.) You can hire more people like the ones who do the work today and train them with the people you already have. Or for machines – buy more of the old machines you know and love.  2.) Map the work processes and design out the waste.  Find the piles of paper or long queues and the bottleneck will be right in front.  Figure out how to get more work through bottleneck.  Professional tip – ignore everything but the bottleneck because fixing a non-bottleneck will only make you tired and sweaty and won’t increase throughput.  3.) Move people and machines from the work to create a larger shortfall.  If no one complains, it wasn’t a problem and don’t fix it.  If the complaints skyrocket, use the noise to justify the first or second option.  And don’t let your ego get in the way – bigger teams aren’t better, they’re just bigger.

If your company systematically piles too work on everyone’s plate, you don’t have an organizational capability problem, you have a leadership problem.

If you’re asked to put together a future state organization and define its new capabilities, you don’t have an organizational capability gap.  A capability gap exists only when there’s a business objective that must be satisfied, and a paper exercise to create a future state organization is not a business objective.  Before starting the work, ask for the company’s growth objectives and an explanation of the new work your team will have to do to achieve those objectives.  And ask how much money has been budgeted (and approved) for the future state organization and when you can make the first hire.  This will reduce the urgency of the exercise, and may stop it altogether. And everyone will know there’s no  “organizational capability gap.”

If you’re asked to put together a project plan (with timeline and budget) to create a new technology and present the plan to the CEO next week, you have an organizational capability gap.  If there’s a shortfall in the company’s growth numbers and the VP of business development calls you at home and tells you to put together a plan to create a new market in a new country and present it to her tomorrow, you have an organizational capability gap.  If the VP of sales takes you to a fancy restaurant and asks you to make a napkin sketch of your plan to sell the new product through a new channel, you have an organizational capability gap.

Real organizational capability gaps are rare.  Unless there’s a change, there can be no organizational capability gap.  There can be no gap without a new business deliverable, new technology, new partnership, new product, new market, or new channel.  And without a timeline and an approved budget, I don’t know what you have, but you don’t have organizational capability gap.

Image credit – Jehane

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Mike Shipulski Mike Shipulski
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